The following subscription terms and conditions apply to use of Evovia:

What is covered by a license
Evovia is a digital leadership platform offering a range of leadership tools. An annual licence provides access to use the tools on the platform.

A licence covers one leader or an employee with access to dialogues, such as workplace safety representatives using the workplace assessment (APV) tool.

This means that a leader or an employee holding a licence can freely use all tools.

The manager can divide his employees into the number of teams they want at no extra cost.
If the manager's total number of employees exceeds 30, then an additional license is required for this manager.
A license costs 410 € pr. year.

See prices here.

Support

Evovia’s platform is a self-service solution, with support for general use of its tools included in the subscription. Additional support tasks, such as major organisational updates or report extractions, are billed based on time spent.

The Customer's responsibility as Data Controller
It is the Customer, as Data Controller, that has the responsibility for the data that is imported or entered into the leadership platform, and who thus also has the responsibility for complying with the Data Protection Act. All customers have accepted Evovia's data processing terms, which comply with the EU Personal Data Regulation and applicable Danish compliance laws.

Evovia provides a range of professional tools for the various measurements and evaluations contained in our concepts.

Evovia cannot be held responsible for how the individual customer use and interpret scales, measurements and graphs provided by Evovias platform. This is solely the responsibility of the customer.

In accordance with the practices of the Danish Data Protection Agency, data is retained for up to 5 years, after which it is deleted.

Employee-entered data is handled with confidentiality. The customer can configure which leaders and employees are granted access to different types of confidential data on the platform. Employees can always see who has access to the data they have entered.

Statistical data - 100 % anonymised for research purposes
Evovia reserves the right to, in conjunction with university researchers, use statistical data in 100 % anonymised form for scientific purposes. This is an option that we have always included in our terms and conditions, and it follows the following principles:

Evovia makes a data extract that is 100 % anonymous and cannot identify any particular customer, group or person. The data extracts are selected only on the following parameters:

1. The gender of the manager
2. The gender of the employee
3. The manager's span of control (number of employees with direct reference to the manager)
4. Public or private company
5. Geographical main categories
6. In industry groups, when a critical mass of customers is present so that anonymity can be maintained.

If a customer does not wish to be included in such statistical analyses, one can be exempted by contacting Evovia.

Among other things, we have for some years worked together with the Department of Political Science at the University of Aarhus.

Product information and newsletters about the Evovia system

Evovia is obligated to keep customers updated on new features of the platform through product information and newsletters. Information relevant to the use of the platform is sent directly to all licence holders as well as any other registered recipients.

Additionally, Evovia regularly sends newsletters covering topics such as leadership, webinar offers, price adjustments, and more, which must be received by at least one person within the customer’s organisation. If a customer wishes to reduce the number of recipients of our newsletter, they are welcome to contact Evovia.

Regulation of prices
The license fee is regulated once a year based on official price indexes and innovation on the platform.

Billing and possible termination

At the time of account creation, the customer accepts that an annual invoice for the following year’s (12 months) licence will be issued in the month of their registration.

If the customer wishes to terminate the subscription, this must be communicated in writing (e.g., via email) to Evovia no later than 14 days after receiving the annual invoice. A credit note will then be issued, and the customer will have 2 weeks to extract relevant data from the system before their data is deleted from Evovia’s platform.

The annual license covers 12 months use paid in advance, and termination in the middle of the period does not entitle to any reimbursement of individual months.

See prices and various other offers here and here.

Version, December 2024